Business Department
| Adopted Budget | Adopted Tax Rate | Audit Reports | Utility Expenses | Check Register | FIRST Reports |
| 2012-2013 | $1.17 M&O, $.1478 I&S | 2011-2012 | 2012-2013 | 2012-March 2013 | 2012 |
| 2011-2012 | $1.17 M&O, $.1478 I&S | 2010-2011 | 2011-2012 | 2011-2012 | 2011 |
| 2010-2011 | $1.17 M&O, $.1478 I&S | 2009-2010 | 2010-2011 | 2010-2011 | 2010 |
Kirsten Phillips
Assistant Superintendent of Finance
Tricia Brooks - Accountant
Sophia Lewis - Financial Administrative Assistant/PEIMS Coordinator
Stephanie King - Accounting Clerk
Theresa Ousley - Payroll/Insurance
Barbara Bowen- Accounts Payable Coordinator
Sophia Lewis - Financial Administrative Assistant/PEIMS Coordinator
Stephanie King - Accounting Clerk
Theresa Ousley - Payroll/Insurance
Barbara Bowen- Accounts Payable Coordinator
Sharon Dickard - Purchasing/Fixed Assets Facilitator
Karen Powell - Personnel Administrative Assistant
Kay Stanley - Student PEIMS Coordinator/Personnel Clerk/
Secretary to Assistant Superintendent
Karen Powell - Personnel Administrative Assistant
Kay Stanley - Student PEIMS Coordinator/Personnel Clerk/
Secretary to Assistant Superintendent
Business Office
The Business Office is comprised of eight employees in the Accounting and Data Processing Departments who are responsible for the areas of Budgeting, Fiscal Accountability, Payroll and Insurance, Accounts Payable, Purchasing and Fixed Assets, Records Management, Risk Management, and PEIMS. Our primary purpose is to efficiently and effectively process the financial functions of our school district while striving to ensure that all dollars available are allocated and expended in the best possible manner in order to support the students and employees of Silsbee ISD.
Business Office Procedure Manual
Accounts Payable
It is the responsibility of the accounts payable department to process incoming invoices for payment on a timely basis as well as payment requests and travel reimbursements. Contracted services by individuals not employed by the district are also paid through accounts payable. Copies of issued purchase orders and paid invoices are kept available for easy access and research by other departments needing specific information. A report showing information on items paid during each month is made available for each board meeting. At the end of each calendar year, 1099's are prepared and sent out for each eligible vendor.
Bids/Proposals
Vendors interested in being included on our list to receive bids and requests for proposals must submit a letter with the name of their company and describe the products or services they would like to provide. We maintain a regular bid schedule for the fall and spring. Current bids and requests for proposals are available at this site only during the time we are accepting vendor responses.
In the event that you download a bid or proposal from this site, you must email Sharon Dickard at sharon.dickard@silsbeeisd.org in order to receive any changes, addendums,errata, etc.
CURRENT BIDS/PROPOSALS
Food Service Management Company
Please Note: Bids and proposals on this site are in PDF format and you will need Adobe Acrobat to open them.
Please Note: Bids and proposals on this site are in PDF format and you will need Adobe Acrobat to open them.
School Check Acceptance Policy
Silsbee ISD has established an administrative procedure for the collection of insufficient funds checks: When paying by check you (the check writer) authorize the recovery of unpaid checks and the recovery of the state allowed fee by means of electronic
re-presentment or by paper draft.
Silsbee ISD has established an administrative procedure for the collection of insufficient funds checks: When paying by check you (the check writer) authorize the recovery of unpaid checks and the recovery of the state allowed fee by means of electronic
re-presentment or by paper draft.
Payroll
All Silsbee ISD employees will be paid monthly. An employee’s payroll statement contains detailed information including deductions, withholding information, and the amount of leave accumulated. All employees can obtain this information through Skyward Employee Access.
Payroll will be issued on the 22nd of each month. If the 22nd falls on a Saturday, payroll will be issued on Friday the 21st. If the 22nd falls on a Sunday, payroll will be issued on Monday the 23rd. Please refer to the district calendar for exact pay dates.
Beginning September 1, 2011 Silsbee ISD will no longer issue physical paychecks. Employees will have the option to choose to be paid through direct deposit or via bank pay card. Direct Deposit enrollment forms can be obtained online through the district website or by contacting the payroll office. All substitutes will be paid via bank pay card.
Payroll Deductions
Payroll Deductions
The district is required to make the following automatic payroll deductions:
- Teacher Retirement System of Texas (TRS)
- Federal Income Tax
- Medicare tax (applicable only to employees hired after March 31, 1986)
- Temporary and part-time employees that are not eligible for TRS membership must enroll in a 457 retirement plan through First Financial Administrators, Inc.
- Employee’s share of premiums for health, dental, and life insurance
- Annuities
- Higher Education Savings Plans
- Savings Deposits and loan payments through Education First Federal Credit Union
- Membership dues to professional organizations
Salary deductions are automatically made for unauthorized or unpaid leave.
Purchasing & Fixed Assets Facilitator
The primary purpose of the Purchasing and Fixed Assets Facilitator is to direct and manage the purchasing activities of the district in an accurate and timely manner. In addition, this position oversees the procurement of supplies and equipment for the district, while ensuring compliance with applicable state laws and regulations and following established purchasing procedures to process bids and purchase orders. Fixed assets and inventory programs are also monitored by this position.
The primary purpose of the Purchasing and Fixed Assets Facilitator is to direct and manage the purchasing activities of the district in an accurate and timely manner. In addition, this position oversees the procurement of supplies and equipment for the district, while ensuring compliance with applicable state laws and regulations and following established purchasing procedures to process bids and purchase orders. Fixed assets and inventory programs are also monitored by this position.
